Important Travel Reminders

The time is almost here to leave for Argentina, but before you depart for the airport make sure you have all of your immigration needs taken care of! It is important to keep any immigration related paperwork on your person/in your carry-on luggage and ready for your arrival in Argentina.

Two important reminders for best practices when traveling to Argentina:

  1.    In order to board your international flight you will need your passport.  You should have copies of your passport elsewhere.  OGS recommends keeping a color copy of your passport and visa separately in your carry-on luggage.  You should also have access to a digital encrypted copy of your passport and visa online that can be obtained from any computer.  Additionally, you may want to leave a copy of your passport and visa with a parent or guardian, or whomever you trust and would call in an emergency. If your passport/visa is lost or stolen having a copy of such may help expedite getting a replacement.

    2.   After you arrive at your study away site, you should register with your local Embassy or Consulate.  U.S. citizens can register with the U.S. Department of State’s Smart Traveler Enrollment Program     which will automatically alert the local U.S. Embassy or Consulate to your presence in country.  Non-U.S. citizens should register with the relevant home country Embassy or Consulate abroad.

Introducing Your Student Senators Council Site Ambassador

The Student Senators Council at NYU has selected a group of your peers studying away in the spring of 2017 as student representatives who will work to improve student life across NYU’s Global Network University. Known as your Site Ambassadors, they will act as a general liaison between students at your site and global programs initiatives in Abu Dhabi, New York, or Shanghai.

Without further ado, we would like to introduce Mathilde van Tulder, mvt239@nyu.edu. 

“My name is Mathilde van Tulder and I am a junior at NYU. I have spent my first two years at NYU’s New York City campus and the past semester at the Buenos Aires site. I am majoring in Global Liberal Studies, with a concentration in Contemporary Culture and Creative production, as well as working towards a second major in Urban Design and Architecture Studies. I am really excited to study abroad in Buenos Aires for a second semester where I will also be completing my Spanish minor. Having already spent one semester in Buenos Aires, I feel comfortable and aquatinted in this new city and culture and can’t wait to explore more of South America. As a Site Ambassador I look forward to working in cooperation with the students and faculty in order to make our experience abroad extremely successful!”

 

What to do if you Encounter Flight Cancellations or Delays

While our hope is that you arrive at your study away destination without any challenges, we know at times these can occur for a variety of reasons.  Please note that NYU is unable to act as an intermediary between the traveler and airline, but it may be helpful to keep in mind the below tips should you encounter any flight cancellations or delays:

Contact Your Airline First

Number one tip: Whether it’s an airport delay or flight cancellation, contact your airline – immediately.  It is most beneficial to act quickly so that you are able to grab a seat on the next available flight if necessary.  Many passengers will be trying to rebook and options may become more limited the longer you wait.

If Your Flight is Canceled:

  • Multi-task communications: If your flight is canceled or delayed, immediately get in line for a gate agent; at the same time, call the airline (it may be quicker).
  • If you have a frequent flyer status with the airline that gives you access to a priority phone number, using this may expedite the service you receive.

Note: There are no federal requirements that require airlines to provide you with any hotel or meal vouchers due to events outside their control such as weather, but airline policies on this vary. When in doubt, ask. Some will provide you with certain amenities.

If Your Flight is Delayed:

  • Stay in touch with the airline: Follow the tips above; stay connected to your carrier
  • Don’t be late to the gate: Even if you’ve been told your flight is delayed, stay in the gate area. Delays can evaporate and windows of opportunity for take-off can be short; if you’re not present for boarding, you may be out of luck

Note: Always be at the gate at least 20 minutes before departure, minimum.

Ultimately, if you are in an area where you still have access to email or phone service, please contact the appropriate staff member(s) at NYU Buenos Aires listed on your Arrival Cheat Sheet to forward your updated itinerary.  This is another reason why it is important to have a copy in your carry on.  

Should your updated itinerary arrive outside of the provided transportation window, you will be responsible for getting to housing (but don’t worry – the arrival cheat sheet has all the relevant details necessary to do so!).  

The staff recognize these occurrences are beyond your control so will work with you to catch up if any material is missed.  On behalf of the entire NYU Global Programs team, we wish you safe travels!

Arrival Cheat Sheet

Don’t leave for Buenos Aires without your Arrival Cheat Sheet! It contains helpful information about navigating the airport, getting to your housing assignment, and NYU Buenos Aires contact information. Please provide a copy of this document to your family.

And here are some other things to keep in mind:

  • Know the time difference between your hometown and Buenos Aires, and discuss a communication plan with your friends and family.
  • Check the exchange rate for your host country’s currency regularly.
  • Purchase any necessary voltage convertors and/or adaptors.

And remember these tips from our First Time Traveler Post. (They’re actually quite good for everyone!)

Updated Immigration Information: Obtaining your visa after arrival in Argentina

All students who hold a passport from the countries listed here will obtain their visa after arrival. Please see the detailed instructions below regarding obtaining your visa in Argentina.

If you hold more than one passport, please contact Meredith Hansen at OGS immediately to confirm the passport with which you will enter Argentina: Meredith.hansen@nyu.edu

You should have received an email from OGS in late December which included a program support letter. Please print that letter and bring it with you to Argentina in your carry-on luggage.

After arrival at NYU Buenos Aires, all students will complete the following mandatory steps:

  1. Date of Arrival: all students must submit their passports for a photocopy.
  2. Friday of Orientation Week – February 3: (NYU Law students will complete this step on January 20). Students will have their fingerprints taken to process their local Argentinian criminal records. Students will receive instructions regarding this process from NYU Buenos Aires upon arrival. The fee for this process is 200 AR$ or about 12 US$.
  3. Friday, February 17 and 24: (NYU Law Students will complete this step on January 26). Students will attend interviews for their visa applications.
    • The date for the interview will be given to you by NYU Buenos Aires and cannot be rescheduled. No exceptions will be made.
    • The staff at NYU Buenos Aires will put together your paperwork and will arrange transportation to the interview. Students will be required to pay a fee of 1000 AR$ or about 63 US$. As of August 2015, this fee will only be acceptable in cash (Argentine pesos).
    • Students should plan to spend at least 3 hours at the interview site
    • Students will be notified via email and other means with specific instructions one week prior to the interview
  4. Approximately 2 weeks after visa interview: students will be notified via email that their visas have been approved. The visas will be placed in students’ mailboxes with specific instructions regarding traveling with the visa.

NYU Buenos Aires Online Global Health & Wellness Orientation

In the coming days, you will receive an email from site staff at NYU Buenos Aires with instructions to complete an Online Global Health & Wellness Orientation.

This mandatory online exercise provides useful information about health and safety resources in Buenos Aires. It encourages you to practice self-care, to support your fellow students and the NYU Buenos Aires community, and to remain curious about all the things that are different and exciting in Argentina.

It should take you about 45-60 minutes and must be completed by January 30. Please access the orientation by clicking the link in the email you received.

If you have questions about the content please email paula.dimarzo@nyu.edu.

Global Safety Tips

Keeping you safe — and ensuring your ability to make academic progress — are top priorities for NYU. As you prepare to spend the semester away from your home campus, we wanted to share with you some tips and best practices that will help to do so.

The University continuously monitors events in cities and countries around the globe, and adjusts security precautions, as necessary, based on the local environment. Should an urgent situation arise, the University maintains an emergency notification system, which delivers alerts via text message and email.

  • Register your travel with your respective embassy or consulate – both while you are at your study away location, and anywhere else your travel plans may take you.
  • Make sure to have a mobile phone with you whenever you’re away from the site – and be sure to keep it charged!
  • If you are planning on traveling away from your site – even if only for a night — please be sure to register your trip in NYU Traveler, and let a member of your local site staff know.
  • Please be sure that your site staff has a local contact phone number for you.
  • Do your homework before you travel away from your site. Check for potential travel warnings for cities and countries to which you are thinking about traveling (the US State Department website is a good place to start.
  • Always be fully aware of your surroundings. Avoid at-risk areas (in many cities, this could include locations that are very popular with tourists). And if during your travels you ever find yourself in a situation in which you feel uncomfortable, trust your instincts and leave.
  • Whenever possible, travel in groups. Whether you’re going out for an evening, or are planning to explore the region (or beyond), go with friends!
  • If you don’t know the person entering a building right after you, make sure they have their own ID — don’t allow “piggy-backing” at entrances to NYU academic centers and residence halls.
  • If you ever have a question or concern about your safety – either at your site, or while you are traveling – either check with your local site staff, or call the NYU Public Safety Command Center (open 24/7) at +1.212.998.2222.
  • Should you ever feel anxious or upset during your time away, or you simply want to have someone to speak to, please call the Wellness Exchange (24/7). You can always reach them at +1.212.443.9999, but many sites also have local numbers, which can be found here.

For more safety tips, visit: http://www.nyu.edu/buenosaires/student-life/safety.html

Practical Pre-Departure Checklist & Packing Tips

Below is a final checklist full of practical items and packing tips to ensure your travel goes smoothly:

  • Read the NYU Buenos Aires Resource Sheet: this includes packing tips!  Check the luggage restrictions for your airline before you pack.
  • Take note of what NOT to pack by visiting this website. And try to pack LIGHT.  Layers, layers, layers!  You will inevitably come home with more than you started with.
  • Have all medications you may need for the full term & bring a copy of prescriptions (medication, eyeglasses, etc.) and carry it with you in your carry on.  Your carry on should also have all important paperwork, phone numbers, and a change of clothes in case your luggage arrives late.
  • Don’t forget that you cannot bring more than 3 oz. of any liquid in your carry on for your flight overseas.  Airport security can be very stringent.
  • Do not plan to use your blow dryers and flat irons that you use currently. Even with a plug adaptor and converter, the higher voltage can destroy (as in burn to a crisp!) your appliances and could potentially knock out power in entire buildings, which isn’t a great way to make friends abroad. If you’re not willing to forgo the blow dryers and flat irons for a few months, then it’s best to purchase local versions that operate on 220 volts once you get abroad.
  • Make photocopies of your passport/visa, ID, and cards (bank, credit card). Leave one copy of this packet with your parents and bring a set with you in your carry-on.  That way, if these items are lost or stolen, they’re much easier to replace.
  • Bring your flight confirmation printout to the airport.
  • If you follow a special diet (vegetarian, kosher, etc.) don’t forget to inform your airline ahead of time. It’s horribly unpleasant to be hungry and thirsty while you’re on a plane and they control when you get meals, so bring some snacks (stay away from fruit, as some countries don’t want you to bring perishable food into their airports). And make sure you have your own water on the flight (though, remember, you can’t take any through security).
  • Notify your bank and credit cards that you will be abroad.  Make sure they won’t block your accounts when they see international charges, and ask for phone numbers to call from abroad in the event you have any issues. The 1-800 numbers on the back won’t always work from overseas.
  • Have some cash on hand to get you through the first few days (you can exchange at the airport if needed, but service fees can be hefty.  Banks may be able to issue the local currency, the Argentine peso, ahead of time if they have notice.  Or simply withdraw cash from the ATM directly once you land – this can be easiest).
  • Have a copy of your Arrival Cheat Sheet (coming soon) – and leave a copy with your family.

And some tips for staying connected to friends and family, and making the most of your experience:

  • Set up a plan of communicating with your family members while abroad—we recommend calling or e-mailing them only once or twice a week while abroad. Your family will ALWAYS want to talk to you more often than that, but remember that part of studying in another country is putting some distance between you and your old life. You’ll be better for it!
  • Buy a journal.  Study Away is a profoundly personal experience and Facebook updates alone won’t capture the spirit of what you are doing.  Keep a journal that is meant to be just for you.
  • These articles may help with your move to a new city: